Conditions and procedure for loans of objects for research purposes

Research in the storage facility of the National Museum of Antiquities (photo: Rob Overmeer)Research in the storage facility of the National Museum of Antiquities (photo: Rob Overmeer)
Research in the storage facility of the National Museum of Antiquities (photo: Rob Overmeer)Research in the storage facility of the National Museum of Antiquities (photo: Rob Overmeer)

The National Museum of Antiquities has in its care a sizeable collection of archaeological objects. The museum itself conducts research on its collection, but it also facilitates a great many requests submitted by external researchers. To ensure that the growing number of research projects on objects are conducted with all due safety and care, we attach a number of conditions to such loans. These are designed to ensure that decisions are weighed carefully, with the aim of protecting the collection’s future and securing its integrity.

Submitting the application

Using the application form that can be downloaded from the bottom of this page, please submit a concise research application to Professor Pieter ter Keurs, head of the Department of Collections and Research. This application should explain why you believe the proposed research to be important and how you intend to use the collection of the National Museum of Antiquities for the research project. If possible it will also include a specified list of objects with inventory numbers and details regarding the intended research methods and the names of the researchers who will be handling the material. In addition, you should specify the duration of the research period. Finally, we wish to know how the objects that you are requesting on loan are to be stored: what are the arrangements for the room or cupboard and what are the climate conditions?

Planning the application

Your application needs to be submitted no later than three months before the commencement of the date of the research for which the objects are being requested. A decision will then be made on the basis of the application and the condition of the objects concerned. Within a month of receiving the application the museum will notify you of its decision. Destructive testing is in principle inadmissible and can only be allowed in highly exceptional circumstances. If your application is approved, you will be notified of the supplementary conditions and given an estimate of the costs involved, e.g. of insurance, transport, conservation, handling, and courier charges.

Insurance

Objects supplied on loan are insured by the National Museum of Antiquities. In the case of objects with a relatively high insurance value, or large groups of archaeological finds, the costs of the insurance policy may be passed on to the research institute.

Damage

In the event of any damage to an object during the research, you must immediately inform the National Museum of Antiquities. In this event you should seal off the location or place the damaged object in a secure place such that it is certain that no further damage will be incurred. You should then await further instructions from the museum. If restoration is necessary, the costs may or will be claimed back from the loan recipient.

Return procedure

When the research period comes to an end, you are responsible for ensuring that the objects are returned to the museum in accordance with the agreement. Within a year of the research, the National Museum of Antiquities should be sent a report of the research and its results. In the case of data that have not yet been published, the National Museum of Antiquities promises that these will only be archived. In addition, the loan recipient is required to send the museum a copy of the publication resulting from the research (book, article etc.) for its archives or library.

Loan application form
Form for the application of a loan for research purposes. Download this Word document, fill it in and mail it in the form of a scan or pdf to p.terkeurs@rmo.nl
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